4 reasons to book your trip through a group travel agency

If you've ever tried to organise going out for lunch with more than three people, you’ll know how tricky it is to choose the correct date, find the right location and coordinate everyone’s schedules.

If you've ever tried to organise going out for lunch with more than three people, you’ll know how tricky it is to choose the correct date, find the right location and coordinate everyone’s schedules.

So when you’re booking a group trip, this task is magnified even further, especially when you've got to book group flights, transfers, itineraries and everything in between.

But the good thing about group travel planning is, unlike planning a group lunch, you don’t have to do it alone or rely solely on ignored messages in a WhatsApp group.

There are dedicated group travel agencies out there that can help you arrange your trip, whether that’s corporate travel, school trips, family reunions or any other large group holiday.

Sure, you could go it alone, but this can be a logistical nightmare and one that is not often worth the stress. So why not cut out the weeks of messages, back and forth, frustration and research?

Here are four reasons to book your trip through a group travel agency.

1. They can help to secure you the best price

In order to get the best deals on flights, hotels, tours, etc., you need to do a lot of shopping around and price comparisons. This can be a very long-winded part of the travel planning process.

But, by the nature of their industry, travel agents spend years fostering relationships with flight providers, hotel chains, tour operators and more. This means that they are able to get the best prices for their packages and pass these savings along to you.

This can be particularly important with group flight booking as securing a larger number of seats at the same price can be really tricky, particularly if you have to make multiple bookings through your chosen provider.

By using a group travel agency, their team will ensure that you get the best price and that everyone pays the same fee. There are no price hikes as the plane fills up like the traditional booking process.

2. They will take care of the logistics

Booking a flight for a family of four is no picnic, now imagine it’s a group of 24 students or 10 employees on a corporate retreat. It’s going to be even harder to get all the correct information in one place, input your details and get your flights booked.

The good news is when you choose to book through a group travel agency, your designated rep will be able to take care of the logistics for you. They can take on board each individual’s unique needs (if there are any) so that you don’t have to spend hours becoming increasingly frustrated with the booking process.

All you have to do is sit back, relax and wait for confirmation of your group flight booking.

3. They can make recommendations and offer advice

If you’re not completely set on the destination of your group trip, your travel agent will be able to offer you advice.

They can advise you on the best places to go that year, what is going to be the most budget-friendly and which locations best suit the needs of the group. If you’ve already got a designation in mind that isn’t quite working out, they can also recommend alternatives and help you get your trip back on track.

Not only this but if you have any questions or concerns about booking group flights and what this means for your trip, they’ll be able to answer your questions and reassure you.

4. They will advocate for you

By far one of the biggest benefits of choosing a group travel agency is that they’ll be on hand in the months leading up to your trip to tackle any last-minute problems or changes that you would otherwise have to deal with.

They will continue to advocate for you once you’ve completed your booking so you don’t have to deal with any challenges alone.

For example, if there are flight cancellations or last-minute changes to passenger details, they will be able to sort this out for you. This means that you don’t have to spend hours on the phone trying to rectify the situation, they will sort it out for you and come back with a solution.

Do you need to book group flights this year?

If you’re planning a group trip this year, whether it’s corporate, educational or personal, you could really benefit from the services of a group travel agency.

If you’d like to know how BTG Travel Management can assist with group air travel, get in touch with our friendly team today for more information.