The benefits of using a group flight specialist for your university trip
When planning an educational trip for university students, there’s a lot to consider. From location and budget to accommodation and activities, you want every aspect to be perfect.
And, if you’re planning on going abroad, you also need to tackle group flights.
One of the best ways to make your group travel planning easier and guarantee the best flights is to work with a group flight specialist.
If you’ve not worked with a flight consolidator or group travel agent like this before, here’s why you should.
1. They are experts in group air travel
One of the biggest challenges of booking group flights is coordinating multiple travellers and ensuring that they can all fly together.
When you work with a group flight specialist, they have plenty of knowledge and experience in handling bookings for large groups, so they understand the complexities involved in group air travel.
This means they can help you to efficiently manage the process, removing some of the stress of group travel planning and ensuring that everyone on your university trip can travel together seamlessly.
2. You could save money on group flights
Group flight specialists form strong working relationships with different airlines as part of their job, this means they often have access to discounted rates and special deals for group flight bookings.
As a result, they can help you to find the most cost-effective options for your student travel group, potentially saving the university and your students money on flights and other expenses.
3. They offer customised solutions
Flight specialists can offer customised solutions, tailoring flight itineraries to meet your student’s and university’s specific needs and preferences.
For example, if you require flexible booking arrangements, specific departure times and dates or other accommodations such as accessibility. Whatever the case may be, they can work closely with you to create a customised travel plan and ensure the right group flights for your trip.
4. You’ll get dedicated support
With a group flight specialist, you typically have access to dedicated support throughout the booking process and during your trip.
This means that should any issues arise, they can help. This might be changes to your flight schedules, accommodation problems or having to change passenger information.
With a dedicated group flight specialist, you’ll have someone on hand to assist you promptly with any issues or queries.
5. You can streamline communication
As we’ve said, coordinating travel arrangements for a large group can be a real challenge. However, using a group flight specialist can help streamline communication and serve as a single point of contact for all your travel-related matters.
This not only reduces the administrative burden on you or whoever is booking the trip but it also ensures that everyone involved is well-informed and knows who they need to speak to.
6. You can save time on group flight booking
Not only that, but outsourcing the booking process to a group flight specialist means university staff members can save time that would otherwise be spent researching options, comparing prices and trying to book a large number of flights.
This frees up their time to focus on other aspects of the trip planning, such as activities and accommodation, enhancing their overall efficiency.
7. They offer better risk mitigation
Finally, group flight specialists are adept at managing the potential risks that come with group travel, this might be cancellations, delays or other unexpected issues that may arise.
In these situations, they can help you to navigate the problems and implement a contingency plan to minimise further disruption to your trip.
Using a group flight specialist
So, as you can see, partnering with a group flight specialist can help to streamline the logistics of booking your university trip. They can provide you with cost savings, expert support and peace of mind throughout the process.
If you’d like to know more about how flight specialists like BTG Travel Management can help with your university trip, get in touch with the team today.