In charge of booking this year's corporate getaway? Here’s how to book group flights

Corporate travel, particularly team-building getaways, should be productive as well as enjoyable. It gives employees a chance to see new places, widen their professional network and escape the office from time to time.

But when you’re the one in charge of planning these getaways, it can quickly become a taxing, and often, tedious task.

That’s because group travel planning requires strong organisation and coordination, and when you’re dealing with a large group of employees, that’s not always easy to achieve. You have to think about all the key aspects like hotels and accommodation, catering, activities and of course, getting them there in the first place.

If you’re going abroad, things can become even more complicated. Group air travel is arguably one of the hardest parts of arranging a corporate getaway, but with the help of our expert advice, we can make planning this year’s trip a little bit easier.

The main challenges with group flight booking

Firstly, if you’re unsure what classifies as group travel, it’s a booking of 10 or more employees.

With that in mind, some of the biggest challenges when booking group flights are researching airlines and finding the most convenient times to fly whilst ensuring the best airfares and that you stay within budget.

You also have to consider the itineraries and schedules of each employee and manage the details of each passenger.

Trying to address these areas one by one can make group air travel feel even stressful and you might find that the prices change each time you look at flights. And when you've got a budget to stick to, this can add to the pressure.

The good news is, there is a solution.

Using a group travel agency or flight consolidator

If you are currently in charge of planning the next corporate getaway, don’t let these challenges dishearten you.

There are flight specialists and group travel agencies out there that want to help you. That’s right, you don't have to tackle your corporate travel planning alone. They can help you in a number of ways.

Securing the best deals

When you work with a flight specialist, they will not only help you to book group flights, but they will make sure they secure you the very best airfares.

They’re able to do this for two reasons. One, because they take the time to build long-lasting relationships with the top airlines and two, because they use the latest industry technology to guarantee the best rates on group air travel.

Giving you peace of mind and flexibility

They can also make planning your corporate group travel as stress-free as possible by offering support at every stage of the process. This includes flexibility with your group flight booking, allowing you to make changes if and when required.

So don’t go it alone

Sure, you could attempt to research, secure and book group flights yourself, but this requires a lot more work and a lot less guarantee. You could also end up paying over the odds for the seats.

And why go it alone when it’s easy to see how a flight consolidator can help you book group flights and secure the best fares?

So don't leave it to chance and reduce the stress you are putting on yourself. Work with a flight specialist or dedicated group travel agency to help you book your next corporate getaway.

By securing the most convenient and budget-friendly flights, you can save money to spend on other important aspects that will make all the difference to employees. Aspects like luxury accommodation, better dining packages, group tours or other fun activities.

Find out how we can help

If you’re ready to book your corporate travel arrangements and you're in need of some support, find out how the team at BTG Travel Management can help with group air travel.

Get in touch to discuss group flight booking and travel planning and our team will do all they can to offer their expert advice and secure you the best possible group flights, for the best price.